From the Main Menu select Modules >> Maintenance >> Employees

 

Due to the confidential nature of information held in this module it is recommended that security is applied at the highest level. See the Users and Security section for more details on how to apply this.

 

This Module holds information for each employee for time & attendace, training records and holidays taken. A typical employee record is shown in the screen shot below.

 

 

Field Definitions

 

Employee No.

A unique number only entry which identifies the employee.  This No. will be used throughout the system to identify any data input by the employee. The employees payrol number can be used for this. 

 

User ID

If this employee also has a Redant login ID then use the dropdown to associate the employee record with the user

 

Name

Full employee name

 

Payroll No.

Employees payroll no. if available

 

Pin No.

A pin no. can be assigned to each employee to add an extra layer of security when using the shop floor data collection system. Enter a 0 to disable

 

Address

Full home address

 

Telephone

Home telephone No.

 

Mobile

Employees Mobile No.

 

Email

Employees personal email address

 

Next of Kin

Person to contact in case of emergency

 

Telephone

Next of Kin phone number 

 

Mobile

Next of Kin mobile phone no.

 

Notes

Any notes to be recorded against the employee

 

Start Date

Date they started with the company

 

Finish Date

Date they left the company

 

Active

Remove this check if the employee has left your employment

 

Position

Position held

 

Basic Rate

Basic rate of pay per hour (not essential)

 

Department

Department the employee belongs to

 

Maximum Jobs

Enter the maximum no. of different jobs the employee can be working on at any given time

 

Shift No.

Enter the employee's current shift no.

 

Holidays Allowed

How many days holiday the employee is allowed per annum

 

Holiday / Absent Group

this feature is not yet implmented so can be left blank

 

Pay Holidays

Check this box if you pay the employee for holidays

 

Category

Select from the various categories available.

 

Shop Floor - select this category for a general shop floor worker

 

Supervisor - this category has additional options available. See Data Collection

 

Staff - use this category for office workers who do not book time to jobs

 

Subcontractor - use this option when setting up an employee record for recording subcontractor on-site times. We would advise using an employee no. such as 9999 for this.

 

Training Notes

Enter any training notes for the employee