This module is used to grant a user access to the software and assign a their Security Group access level.

 

From the Main Menu select Maintenance / Users  / Login ID

 

The following form will be displayed:

 

 

The Admin user cannot be removed from RedAnt as it is required to perform certain tasks within the system such as setting up new users etc.   You can however change the password and any other details as shown.

 

To create a new user login account select the New button from the bottom menu.  You will be presented with an empty form to fill in.  When you have entered all the details select Save from the bottom menu. Selecting Cancel will discard any changes.

 

User ID

a name up to 10 characters in length that the user will use as their sign in name.  This is NOT case sensitive

 

Password

Any alpha numeric combination which IS case sensitive and can be up to a maximum of 30 characters

 

Security Group

A valid Security Group

 

Read Only

When this option is selected the user will only be able to view information and print documents. What they can see will depend on their security group

 

Backup Prompt

Selecting this option will prompt the user to make a Redant backup of the data files. See this link for how to make a backup

 

Full Name

Users full name which can be printed on documents

 

Position

position held within the company

 

Signature Filename

This field can only be changed for existing saved records. Once you have saved the current details selecting Edit will allow changes to this field.  Using the file locator button to the right of the field, the appropriate signature file can be selected and imported into RedAnt.  

 

Supported files are BMP and JPG and must be less than 50k in size.  To create a signature file, take a white piece of A4 paper and get all users to sign their names in Black ink.  Using a scanner, scan each signature individually as a black and white image.  It is viatal it is scanned and saved as a black and white image as a colour scan will cause the printed image to display with a coloured background.  Save the file somewhere where it can be retrieved by RedAnt.  

    

When the changes have been saved RedAnt will display the user's signature in the display window.  There is a button 'Erase Signature' to allow removal if required.

 

Email Address

User's valid email address

 

Outlook Email

If you require Microsoft Outlook to send your emails directly then select this option. The SMTP server name,login name, password, port, tls/ssl and authentication can then be ignored.

 

Outlook Signature

Select this option will use your Outlook signature and append it to all emails sent

 

Outlook Preview

This option will allow you to preview the email in Outlook prior to sending.

 

SMTP Server Name

This is your outgoing email server address

 

SMTP Logon Name

This is the user name required to logon to your outgoing email server.  Some SMTP server do not require this.

 

SMTP Password

This is your password for the SMTP server logon.  If there is no logon name then there will be no password.

 

SMTP Port

Port used for sending emails.  Most outgoing email uses port 25 but with the increase of Cloud based systems then this will be different.

 

SSL

Select this if the SMTP requires an SSL encrypted connection

 

TLS

Select this if the type of encrypted connection is TLS and SSL has been selected

 

Authentication Type

The most common authentication types are 1 = Clear Text and NTLM (network servers)

 

Fax Server

This is the name of your network Microsoft Fax Server or if you are using a local fax then leave it blank

 

Fax Cover Page

When sending faxes from RedAnt you can include a fax cover page.  Use this option to select the appropriate file

 

Default Report Printer

To set the user's default report printer then you MUST make this selection from the user's workstation as the list of available printers will not be shown correctly

 

Default Label Printer

As Default Report Printer above

 

Reset SQL Server Logins

If a RedAnt backup has been restored onto a new SQL Server build due to hardware failure etc. then this option will rebuild all the user logins.  You may see several messages / warnings but these can be ignored.

 

Copy Settings To All Users

This will copy all the SMTP and Fax settings to all users saving entry time.

 

Test Email

This will send a test email to the user being displayed.  It is useful for testing the email settings.

 

View Email Log

Views the Users email log

 

Reset SQL Logins

Use this option with caution. If the system has been restored due to a hardware failure, user security details will not automatically be added to the database.  This option will re-create a database login account for each user and reset their passwords to '1234'.  Call support for more details before performing this option.